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Move-In / Move-Out Condition Report Form and Guide
The Move-In / Move-Out Condition Report Form is your essential inspection tool for documenting the condition of a rental property at the start and end of a tenancy.
Whether you’re a tenantprotecting your security deposit or a landlord ensuring accountability, this detailed, fillable form helps you record every detail, avoid disputes, and build a clear, legally sound record.
Perfect for first-time renters and property owners who want to stay organized and avoid misunderstandings.
What’s Inside:
Fillable Condition Report Form
Includes sections for:
Property details (address, dates, landlord, tenant)
Room-by-room checklist (kitchen, bathrooms, bedrooms, living areas, hallways, exterior)
Condition ratings for each item — Excellent / Good / Fair / Poor
Detailed notes for damages, repairs, or cleaning needed
Move-in and move-out comparison columns
Signature lines for both tenant and landlord
Rating Guide
Clear instructions on how to evaluate each room:
What to look for (walls, floors, fixtures, appliances)
Examples of normal wear vs. damage
How to write specific, helpful notes
Step-by-Step Instructions
How to complete the form during move-in and move-out
When to take photos
How to compare conditions and confirm accuracy
Bonus Tips
- How to take effective, timestamped photos
- How to store your records digitally
- How this form protects your security deposit and supports fair outcomes in disputes
Perfect For:
Tenants who want to protect their security deposit
Landlords documenting property condition professionally
Property managers managing move-in and move-out inspections
First-time renters learning how to inspect properly
Instant digital download — you’ll receive your files immediately after purchase.
Disclaimer: All templates and guides by Assertive Consultation Services, LLC are provided for informational and educational purposes only and do not constitute legal, financial, or tax advice. Use does not create an attorney-client relationship. Users are responsible for reviewing and completing all documents accurately. For legal or case-specific guidance, consult a licensed Massachusetts attorney or qualified professional.
The Move-In / Move-Out Condition Report Form is your essential inspection tool for documenting the condition of a rental property at the start and end of a tenancy.
Whether you’re a tenantprotecting your security deposit or a landlord ensuring accountability, this detailed, fillable form helps you record every detail, avoid disputes, and build a clear, legally sound record.
Perfect for first-time renters and property owners who want to stay organized and avoid misunderstandings.
What’s Inside:
Fillable Condition Report Form
Includes sections for:
Property details (address, dates, landlord, tenant)
Room-by-room checklist (kitchen, bathrooms, bedrooms, living areas, hallways, exterior)
Condition ratings for each item — Excellent / Good / Fair / Poor
Detailed notes for damages, repairs, or cleaning needed
Move-in and move-out comparison columns
Signature lines for both tenant and landlord
Rating Guide
Clear instructions on how to evaluate each room:
What to look for (walls, floors, fixtures, appliances)
Examples of normal wear vs. damage
How to write specific, helpful notes
Step-by-Step Instructions
How to complete the form during move-in and move-out
When to take photos
How to compare conditions and confirm accuracy
Bonus Tips
- How to take effective, timestamped photos
- How to store your records digitally
- How this form protects your security deposit and supports fair outcomes in disputes
Perfect For:
Tenants who want to protect their security deposit
Landlords documenting property condition professionally
Property managers managing move-in and move-out inspections
First-time renters learning how to inspect properly
Instant digital download — you’ll receive your files immediately after purchase.
Disclaimer: All templates and guides by Assertive Consultation Services, LLC are provided for informational and educational purposes only and do not constitute legal, financial, or tax advice. Use does not create an attorney-client relationship. Users are responsible for reviewing and completing all documents accurately. For legal or case-specific guidance, consult a licensed Massachusetts attorney or qualified professional.